Director of Accounting

Nonprofit Accounting Healthcare

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GENERAL RESPONSIBILITIES:

The Director of Accounting for Whitney M Young Jr Health Center protects the financial assets of the organization by establishing, maintaining and improving financial policies, procedures, controls and reporting systems. Ensures legal and regulatory compliance for all accounting and financial reporting functions. Manages financial accounting, payroll, banking, cash management, financial analysis, financial reporting. Provides leadership and coordination of the organization’s financial planning, debt financing, and budget management functions. Assures the highest level of professional services to both internal and external customers. Identifies opportunities for efficiencies and improvements in financial practices. Ensures organization’s financial procedures and practices conform to FASB, GAAP, GAAS and all regulatory agency specific requirements. Ensures timely presentation of financial information so that strategic decision can be made using accurate financial data.


SPECIFIC RESPONSIBILITIES:

  • Monitors and manages the daily operations of the accounting department, personnel and specific work activities related to: General Ledger, Accounts Payable, Payroll, Purchasing, Cash Management, Financial Analysis/Reporting, and Special Projects for Whitney Young and its subsidiaries.
  • Ensures that payroll is processed and reported accurately and timely. Oversee processing of bi- weekly payroll and special pays, including funding payroll, release of pay to employees and the payment of employer and employee shares of federal, state taxes, as appropriate, and transfer of 401(k), flexible spending plan, union and other employee funds as required. Oversees filing of payroll tax reports and payment of employee benefits.
  • Directs preparation and reviews monthly financial statements in an accurate and timely manner for submission to management and Finance/Audit Committee. Reviews and signs off on all journal entries. Prepares monthly analysis of operations for Finance/Audit Committee and management. Attends Finance Committee meetings and prepares draft minutes.
  • Provides the financial status of the organization by collecting, interpreting, and reporting key financial data in the dash board, summary and Performance Improvement Committee reports.
  • Monitor and analyze department monthly operating results against budget. Reviews results with managers to evaluate results and correct negative trends.
  • Ensures that bank, investment accounts and general ledger accounts are reconciled timely and accurately.
  • Coordinates annual audits with independent public accountants and assists as necessary in grantor audits including the preparations of schedules and collection of documents.
  • Prepare, oversee review of, and submit all federal, state and local corporate, and other tax returns and related reports, and ensure ongoing compliance with applicable tax codes, rules and regulations.
  • Establishes best practices in developing, implementing and enforcing internal controls to safeguard assets and ensure proper accountability.
  • Oversees 340B pharmacy collections, reconciliations, accounting and payments.
  • Monitors operations to ensure that they are compliant with policies and procedures and if not, brings exceptions and potential solutions to the attention of CFO and responsible manager. Updates policies and procedures as necessary.
  • Oversees the payment of vendors to ensure that payments are approved, accurate, accounted for correctly, discounts are captured, and cash flow requirements are considered.
  • Evaluates purchasing, receiving, inventorying and fixed asset practices to improve processes, properly account for and safeguard assets.
  • Review vendor contracts/pricing to ensure that they are effective and in compliance with policies and procedures. Coordinates RFP’s for projects/vendors as necessary.
  • Provides cash flow projections and on-going cash management for the organization’s cash trends/needs.
  • Backup for cash draw downs for grants in conjunction with the Director of Contracts and Grant Management.
  • Assists in the preparation of financial projections and the annual budget for the Health Center including the filing of the budget required for the 330 Grant.
  • Oversees and assists in the preparation of internal and external financial reports and coordinates with the Director of Contracts and Grants Management reports to funding agencies as required.
  • Maintains a collaborative working relationship with the Director of Contracts and Grants Management to meet financial and grant reporting requirements and the best interests of the Health Center.
  • Provides support to Director of Contracts and Grants Management in preparing for federal/state grant financial site visits, A-133 audit, including making available all requested documentation. Works collaboratively to address any recommendations or requirements resulting from the audit with proposed solutions.
  • Coordinates preparation of designated third party cost reports including Medicare, Medicaid and OASAS and assists in the preparation of the Uniform Data Systems report.
  • Performs ad-hoc financial analysis, as requested by the Chief Financial Officer
  • Establishes, implements, measures and accomplishes the department’s short term and long range goals and objectives to improve performance and efficiencies
  • Hires, trains, develop and appraise staff effectively. Takes corrective action as necessary on a timely basis and in accordance with agency policies and procedures. Consults with Human Resources as appropriate.
  • Coordinates insurance contracting for general liability, auto, professional liability, fiduciary etc so that coverage is properly maintained and at the best value.
  • Ensures that there is adequate documentation of processes and cross-training of staff to carry on operations in the event of staff absences.
  • Stay abreast of regulatory and grantor changes and developments to ensure compliance with agency and contractual guidelines.
  • Works with IT to ensure that general ledger and payroll are on current versions, backups are working and complete.
  • Demonstrates excellence in both internal and external customer service.
  • Understands and is able to effectively communicate HIPAA compliance, corporate compliance and client confidentiality.
  • Ensures and/or remains in compliance with local, state, and federal regulation, i.e. DHHS HRSA and NYSDOH, and all accreditation standards (e.g. Joint Commission and NCQA-PCMH).
  • Adheres to the National Patient Safety Goals as defined by the Joint Commission and Whitney M. Young Jr. Health Center.
  • Completes other duties as assigned.

MINIMUM QUALIFICATIONS:

Master’s degree in Accounting or a closely related business discipline. May substitute a Bachelor’s degree in Accounting with additional relevant work experience beyond minimum experience listed below. A minimum of seven (7) years’ experience as an Accountant in a medium to large size company with a similarly complex accounting environment including high level management experience of at least four years. Accurate, detail-oriented and analytical with prior auditing, payroll management and financial reporting/analysis experience and strong communication skills. Strong experience in managing multiple priorities, efficient workflow management, automated accounting software and Microsoft Office applications. Excellent Excel skills and proficient in other Microsoft Office applications.


PREFERRED QUALIFICATIONS:

CPA, experience with Paylocity, Microsoft Dynamics SL, FRx and Adaptive Insights. Health care and grants management experience.

 

Please be aware that as a facility regulated under Article 28 of the New York State Public Health Law, COVID-19 vaccination is a requirement of employment. Whitney Young Health also requires the COVID-19 booster.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status. 


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