Grants Accountant

Nonprofit Accounting

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GENERAL RESPONSIBILITIES:

The Grants Accountant at Whitney Young Health (WYH) prepares, analyzes and manages budgets and accounting for all grants and contracts in partnership with the various Program Directors. Requires significant hands-on detailed accounting and general ledger analysis work with advanced spreadsheet knowledge and experience. The Grants Accountant also manages other financial-related activities such as deposits, checking bank balances, reconciliations and all other assignments as requested. Please note, this is an on-site, in-person position.


SPECIFIC RESPONSIBILITIES:

  • Manages all financial processes, procedures, payments and reconciliation for multiple government and private grants/contracts, and private donation funds to ensure fiscal accountability of the programs including budget submissions, budget revisions and required financial reports according to applicable state and/or federal guidelines.
  • Reviews purchase orders, payroll allocations, time and attendance reporting for grant/contract compliance and proper documentation. Coordinates data requirements for reporting with Director of Accounting.
  • Prepares monthly, quarterly and annual expenditure/voucher reports as required. Reviews expenditure/voucher reports, analysis and projections with various Program Directors, CFO and Senior Staff, including prompt notification of significant budget variances and recommends realistic and effective solutions to budget variances in accordance with state and federal guidelines. Prepares financial presentations as requested and in collaboration with various Program Directors.
  • Provide the journal entry information for the grant receivables and payment information to Senior Accountant.
  • Works with the Senior Accountant to reconcile grant receivables and follows up with Grantors regarding outstanding grant receivables.
  • Prepares budget revisions in a timely manner and in accordance with grant/contract requirements.
  • Assists in the preparation of the annual health center budget by working with various Program Directors to update staffing, revenue and expenses for grant programs that meet the grant requirements and health center budget goals.
  • Monitors progress of all required applications and fiscal filings to insure deadlines are met.
  • Maintains a strong working relationship with finance department staff, various Program Directors, Project Manager, Senior Staff, government and private grant/contract managers.
  • Assist Project Manager, to review and analyze federal regulations, state laws and administrative requirements for multiple federal and state grants including using grant management association resources to formulate appropriate internal operating and fiscal policies, procedures and interpretations for federal and state programs.
  • Assist Project Manager to implement and maintain the new grant-related federal policies.
  • Maintains familiarity with goals and responsibilities outlined in the work plans, grant, contract, and/or Notice of Grant Award especially as they impact budgeting and financial results. Assist Project Manager to coordinate federal/state financial site visits, audits required under the OMB Uniform Guidance, and fiscal audits including making available all requested documentation. Communicates with program director, senior staff, and fiscal staff the results of the audits, addresses any recommendations or requirements with proposed solutions.
  • Acts as a liaison between various WYH staff, Program Directors and federal and state authorities in a manner that promotes good communication, efficiency and utilization of grant funds.
  • Assists in the development of budgets for new grants and other requests for funding.
  • Demonstrates balanced, well-reasoned judgment in decision making and communicates with management, employees and supervisors in an effective manner,
  • Demonstrates excellence in both internal and external customer service.
  • Understands and is able to effectively communicate HIPAA compliance, corporate compliance and client confidentiality.
  • Ensures and/or remains in compliance with local, state, and federal regulations.
  • Adheres to the National Patient Safety Goals as defined by the Joint Commission and the Whitney M. Young Jr. Health Center.
  • Completes other duties as assigned.


MINIMUM QUALIFICATIONS:

Associates Degree in Accounting, Finance, Business or related field; two (2) or more years of comprehensive accounting; strong knowledge of accounting processes/ policies for non-profit organizations; use of automated systems and tools; advanced technical skill using Microsoft Office tools, including MS Excel is required.


PREFERRED QUALIFICATIONS:

Bachelor’s Degree in Accounting, Finance, Business or related field. Grant reporting experience; experience with financial analysis and DHHS agency grants management: e.g. HRSA, RWC, SAMHSA CDC and New York State grant/contract requirements.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status.


Salary Range: $58,000 - $65,000 annually

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