Senior Administrative Assistant

Nonprofit Administrative, Support & Clerical

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GENERAL RESPONSIBILITIES:

The Senior Administrative Assistant supports the activities of Whitney Young Health Center (WYH) by performing clerical duties as assigned. Please note, this is an on-site, in-person opportunity.


SPECIFIC RESPONSIBILITIES:

  • Develop correspondence, memorandums and reports as required by Supervisor or designee.
  • Create and format documents.
  • Coordinate meetings and organizational events, prepare agendas and materials, reserve and prepare facilities and coordinate any food and supplies necessary for the meeting.
  • Take and transcribe minutes of department staff meetings and WYH center-wide meetings as assigned.
  • Attend center-wide meetings as assigned.
  • Compile information and prepare monthly reports.
  • Operate standard office equipment (scanner/copier/fax, laminator, postage meter, adding machine, etc.)
  • Maintain standard business filing systems.
  • Maintain provider on-call schedules, as needed.
  • Follow proper procedure for opening, sorting and routing incoming mail and preparing outgoing mail. Track department-specific items/individuals and submit pertinent forms for approval, as assigned.
  • Assist with Health Center operations as needed.
  • Navigate the telephone system as needed to fulfill job duties.
  • Use EMR to check provider schedules or any function that directly pertains to job duties, as needed.
  • Collaborate with other staff in accomplishing tasks or projects.
  • Provide team coverage to other administrative assistants throughout WYH. Assist with a variety of administrative projects, as assigned.
  • Ability to travel to all WYH locations.
  • Demonstrate excellence in both internal and external customer service.
  • Understand and adhere to HIPAA compliance, corporate compliance and client confidentiality.
  • Ensure and/or remain in compliance with local, State, and Federal regulation, i.e. DHHSHRSA and NYSDOH, and all accreditation standards (e.g. Joint Commission and NCQA-PCMH).
  • Adhere to the National Patient Safety Goals as defined by the Joint Commission and WYH.
  • Complete other duties as assigned.
  • Position may require occasional after-hours meetings.

MINIMUM QUALIFICATIONS:

High school graduate/GED plus three (3) years of general office experience. Proficient in MS Office Suite. Excellent verbal and written communication skills. Must have reliable transportation. Professional demeanor and ability to handle confidential information in an appropriate manner are essential.

PREFERRED QUALIFICATIONS:

Associates or Bachelor’s degree. Experience in medical/dental/Business office, excellent telephone skills and relates well with the public. Self-starter and able to work independently.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status.

Salary range: $20 - $21 hourly

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