Administrative Assistant/Receptionist

ADMINISTRATIVE ASSISTANT | RECEPTIONIST

(Full-Time Position)

$40,000 - $50,000 per year, commensurate with experience

C2 Design Group is looking for an Administrative Assistant/Receptionist to join our team in our Schenectady, NY office. This role offers significant opportunity for professional development and growth within the company, allowing the individual to expand their skills and take on increasing responsibilities with progress.

Responsibilities

Perform administrative duties at the reception front desk, including:

• Support Owner and C2 team members with various tasks
• Answering phone
• Interaction/transaction with visitors, vendors and staff
• Management of office supplies and equipment and vendors, i.e. cleaning and lawn maintenance companies
• Distribution of mail
• Correspondence with building vendors
• Make deliveries (as needed)
• Coordinate lunch and learns with vendors and track signups for professional credits
• Coordinate and organize meetings
• Log-in invoices and coordinate with Accountant
• Maintain files / dead files
• Track employee time off requests
• Assist/Support with team-building and other celebratory office events, as needed

Requirements / Qualifications

Qualified candidates will have a minimum of 3-5 years of previous administrative experience. Experience working for an architecture, engineering or construction firm preferred, but not required.

• Associate or Bachelor’s degree or commensurate work experience
• Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint)
• Professionalism and effective written and verbal communication skills is a must
• Excellent prioritization, organization, and time management skills
• Ability to perform multiple tasks independently
• Ability to work effectively as part of a team
• Ability to draft professional documents without spelling, grammar or other errors
• Familiarity with software including Adobe Acrobat/ Blue Beam or Sage Services Operations, is a plus
• Desire to learn and be part of a collaborative design team
• Notary Public or willingness to pursue, is a plus

Reasons to Join the C2 Team

We offer a rewarding career path, in a collaborative, fun and relaxed environment. Take your expertise, talents, and leadership qualities to the next level.

We moved into a brand-new office that we designed in 2019! The office features an open design studio, kitchen and coffee bar, huddle rooms for collaboration and parking is FREE. Our competitive compensation package includes:

• IRA Retirement Plan with Employer Match
• Health, Dental, and Vision Insurance
• Health Savings Accounts for eligible plans
• Voluntary Supplemental Insurance (Life, STD, LTD, Accident, Critical Illness, Pet, LegalShield and IDShield)
• Employee Assistance Program (EAP)
• 4 weeks of Paid Time Off to Start
• Fridays – 7-hour workday in recognition of a healthy work/life/balance
• Summer Hours
• Birthday - Paid Day Off
• Professional Development Opportunities
• Lunch and Learns
• Community Service Opportunities
• Company Events –  C2 iT Week, Happy Hours, End of Year Celebration

How to Apply

Interested candidates should send a cover letter and resume to Kate Calder, CPSM,SHRM-CP | Director of Marketing & Culture at calder@c2-designgroup.com .