Child Care Supply Assistant
Child Care Supply Assistant
Full Time, hybrid, Albany, NY based position
Starting Salary $50,000 annually
Job Summary
Early Care & Learning Council is looking for an organized, detail-oriented, customer service professional to join our team as an assistant on the Child Care Supply team. The right individual will have a passion for keeping our small team moving quickly and efficiently toward our goal of increasing the number of child cares in New York. If you enjoy creating and reiterating processes and helping others to do their best work as well, this will be a great position for you. The ideal candidate will have excellent communication skills, proficiency in office software, and the ability to multitask effectively. Lastly, the ideal candidate is passionate about the role that high-quality early childhood education plays in the lives of young children, their families, and the entire economy in New York and is looking for a way to make a positive impact on that goal.
Responsibilities
- Answer phone calls and email inquiries from our partners and direct correspondence to other teammates as needed, providing excellent customer service
- Utilize Microsoft Suite and other software applications to create and edit documents, spreadsheets, and presentations as needed
- Prepare agendas and take notes at all team meetings, and file appropriate team activity documentation for our funders. Assist in other event planning and coordination as needed
- Provide administrative support to several team directors, including managing calendar, scheduling meetings, and making travel arrangements
- Create and maintain team project details and plans in project management system
- Create subcontracts, purchase orders, and requests for check for all payments the team makes to subcontractors and correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project
- Maintain electronic and physical filing systems, ensuring that documents are organized and easy to find
- Collaborate with other assistants at ECLC in order to ensure efficient workflow
- Assist with special projects and other duties as assigned
Qualifications
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
- Excellent communication skills, both written and verbal
- Familiarity with job scheduling and project coordination
- High attention to detail and accuracy
- Professional demeanor and ability to maintain confidentiality
- Strong relationship builder
- Passion for the wellbeing of children and the early childhood education system in our state
- Proven experience in customer service, receptionist, or administrative assistant role
- Professional demeanor and ability to maintain confidentiality
Supervised By: Director of Child Supply
ECLC works closely with the NYS Office of Children and Family Services (OCFS) to support and strengthen the capacity of CCR&R agencies by providing them with comprehensive services and supports. Since 1975, ECLC has taken a leadership role in improving the quality of early care and education in New York State.
ECLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We believe we are most effective when individuals with a wide range of backgrounds, experiences, identities, and differences come together with shared purpose. Bilingual (English/Spanish) and candidates from all backgrounds are encouraged to apply.
ECLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, business need and background check.
For more information or to apply visit https://earlycareandlearning.org/job-opportunities/
