Director, Grants Management
Job Title: Director, Grants Management
Location: Full-time, on-site, Albany, NY
Reports To: Chief Operating Officer
FLSA Status: Exempt Department: Finance and Operations
Salary: $75,000 - $85,000
Position Summary:
The Director, Grants Management leads the full lifecycle of grant and contract administration—from pre-award through post-award compliance and reporting—ensuring alignment with organizational goals and all regulatory requirements. The Director oversees and optimizes grants management systems and processes to improve efficiency, accountability, and impact, while working closely with internal teams, external partners, and sub-awardees. Responsibilities include grant compliance, financial oversight, budgeting, forecasting, and audit support in collaboration with accounting.
Key Responsibilities – Grants/Contracts:
Leadership & Management
• Lead and manage the grants and contracts process, setting clear goals and timelines.
• Develop and implement policies, procedures, and systems for effective grant and contract management.
• Maintain a detailed grants calendar with deadlines for proposals, reports, and renewals
• Collaborate with executive leadership to align funding strategies with organizational priorities.
Grant Application Development
• In collaboration with program teams, co-develop grant budgets that support staff funding, capacity-building initiatives, and organizational growth.
• Help analyze funder budget requirements and regulations.
• Lead the preparation and submission of grant proposals, letters of inquiry, and applications.
• Review funding opportunities, request for proposals (RFPs), and solicitations to assess feasibility and alignment.
• Ensure timely and compliant submission of applications.
Award Contracting
• Lead acceptance of grant and contract awards, including terms and conditions.
• Coordinate with teams to execute contracts and subawards.
Post-Award Administration
• Monitor grant budgets, expenditures, and financial reporting to ensure compliance with funder requirements.
• Ensure appropriate allocation and tracking of grant funds, in alignment with awarded budgets
• Work with staff to monitor performance against grant goals and assist with impact reporting
• Work with staff on budget modifications and reporting issues.
• Lead the preparation and submission of payment request vouchers and ensure timely submission of interim and final reports to funders.
Compliance & Risk Management
• Maintain accurate records of grant applications, awards, correspondence, and reports
• Ensure all documents and communications comply with funder guidelines and regulations
• Stay current with federal, state, and private grant regulations (e.g., Uniform Guidance/2 CFR Part 200).
• Respond to external audit or funder inquiries related to grants and contracts.
• Develop SOPs and internal policies for staff on grants management and compliance.
• Maintain grant eligibility requirements on federal, state, and private grant management sites
• Maintain organization compliance
Qualifications:
Education & Experience
• Bachelor’s degree in finance, accounting, business administration, or related field.
• Minimum 5–7 years of progressive experience in grants and contracts administration.
• Knowledge of state and federal grant regulations, as well as private foundations.
Skills & Competencies
• Excellent organizational, analytical, and problem-solving abilities.
• Strong understanding of financial management, budgeting, and accounting principles.
• Familiarity with grants management systems (e.g., Salesforce or similar platforms).
• Strong communication and interpersonal skills.
About the Capital Region Chamber
The Capital Region Chamber represents nearly 2,400 for-profit and non-profit business members that employ more than 150,000 area residents. It provides catalytic leadership, advocacy, and broad-based member services. The Chamber and its economic development affiliate, the Center for Economic Growth, are a unifying force for progress, leading opportunities for businesses to succeed, and for people and our communities to prosper.
We believe our organization thrives when every individual feels respected, valued, and empowered to contribute fully. As an advocate for regional businesses, the Chamber/CEG—through its leadership, actions, educational efforts, and community partnerships—is dedicated to fostering a workplace and regional economy where fairness, access, and opportunity are extended to all.
To apply, please submit a letter of application and resume to CHolle@capitalregionchamber.com. Only candidates being considered will be contacted.
