Experienced Nonprofit Bookkeeper

QuickBooks Online & Financial Systems | Remote | Part-Time | Paid

Unbridled Sanctuary, an established 501(c)(3) equine rescue, sanctuary, and advocacy organization in Greenville, New York, seeks an experienced nonprofit bookkeeper to oversee day-to-day bookkeeping, maintain accurate financial records, and modernize financial operations through AI and automation. 

We seek a self-directed, technologically proficient professional who combines strong nonprofit accounting expertise with exceptional accuracy, accountability, confidentiality, and collaborative communication.

Key Responsibilities
•QuickBooks Online: Maintain accurate general ledgers, classify income and expenses, reconcile all bank and credit card accounts, and complete monthly financial closing.
•Accounts Payable: Manage vendor invoices, payment schedules, outstanding obligations, documentation, and cash-flow reporting.
•Digital Donations: Reconcile Fundraise Up, Stripe, PayPal, and other donation channels, including gross contributions, processing fees, settlement deposits, and restricted gifts. Coordinate accurate donor records with Little Green Light.
•Financial Reporting: Prepare monthly statements of financial position and activities, budget comparisons, accounts payable summaries, and timely financial reports for executive leadership and the Board.
•CPA Collaboration: Work directly with executive leadership and Bonadio, our CPA, on financial reviews, audits, year-end closing, Form 990 preparation, and compliance documentation.
•AI & Automation: Evaluate, implement, and maintain secure, efficient workflows using QuickBooks Online, Zapier, AI-assisted tools, and integrated financial platforms to reduce manual entry, eliminate duplication, and improve reporting.

Required Qualifications
•Proven experience managing nonprofit bookkeeping and financial reporting.
•Advanced proficiency in QuickBooks Online, including bank feeds, transaction matching, reconciliations, and monthly closing.
•Demonstrated experience reconciling digital donations, payment processors, and bank deposits.
•Working knowledge of nonprofit fund accounting, restricted contributions, grants, and accrual accounting.
•Experience with financial systems integration, workflow automation, and responsible AI applications.
•Strong organizational skills, independent problem-solving, and experience collaborating with CPAs.

Experience with Fundraise Up, Stripe, Little Green Light, Zapier, and Google Workspace is highly desirable.

Professional Standards
We require a dependable, detail-oriented professional who communicates clearly, maintains accurate and audit-ready documentation, respects confidentiality and financial controls, meets deadlines, and proactively identifies and resolves discrepancies.

Remote | Part-Time | Contract Position

Compensation commensurate with experience and dependent on total  hours worked; salary range $800-$1,000.

Professional references and a signed confidentiality agreement are required.

To inquire:   Please provide your resume and a brief description of your nonprofit bookkeeping experience, QuickBooks Online expertise, and examples of digital donation reconciliation or financial workflow automation you have managed to: 

susan@unbridledsanctuary.org 

Susan Kayne, Founder & CEO
Unbridled Sanctuary | 518-966-0082